Instructions for Submissions of Proposals

PROCEDURE FOR SUBMISSION OF COURSE AND PROGRAM PROPOSALS

Courses are submitted through Curriculog

Programs are still submitted via PDF.  All program proposals should be submitted to camille harmon (camille.harmon@uky.edu) for processing. Program Proposal forms can be found on the Univeristy Senate webpage.


SEE BELOW for temporary one semester course offerings as A&S 100-xxx, A&S 300-xxx, or A&S 500-xxx.

All program proposal files are sent as word (.doc or docx) files to: Anna Bosch, and Camille Harmon, A&S EPC Secretary, to be posted to the EPC SharePoint for review.  Provide to the A&S Dean's Office, rm 249 in Suite 202 Patterson Office Tower, a signed Signature Routing Log (SRL) which is the final page of the Senate curricular forms.  On the SRL, enter the following contact info: dept. director of undergraduate and/or graduate studies, chair and A&S Dean's Office (Anna Bosch, Associate Dean, 7-6689, bosch@uky.edu).

 

The application for a new course requires a syllabus. The entire course description, including a statement of prerequisites, cannot exceed 600 characters and spaces.

If you are proposing a major change to a course, please attach a syllabus that reflects the desired change.

If you are proposing the on-line option for a new or existing course, please have a prelinimary email exchange with the department chair and Anna Bosch, Associate Dean for Undergraduate Programs, bosch@uky.edu prior to online submission.  After preliminary approval, contact the A&S On-line Education Office for assistance in proposal development then submit on-line through Curriculog.

Temporary courses for one semester may be offered under the A&S 100 or 300 or 500 prefix.  Submit the Reguest Memo and a syllabus to camille.harmon@uky.edu preferrably a month prior to the schedule-building deadline for the term taught.  The same process applies for offering a temporary UK Core course with a UKC prefix

INVESTIGATIVE STEPS - Education Policy Committee

4.   Proposals are investigated in detail at the Area Curriculum Committee level; in most cases, this Committee review is the principal proposal review.  The proposal review is coordinated by the Area Curriculum Committee Chairperson for the Education Policy Committee area investigating.

5.   The Education Policy Committee investigator/Area Curriculum Committee chairperson reviews the proposal with the Education Policy Committee.  The recommendations of the Area Curriculum Committees on routine course and program proposals will be reported to the Education Policy Committee for approval; detailed discussion by the Education Policy Committee will be reserved for cases where a conflict, a serious issue, or some problem is raised by: the Area Curriculum Committee, Education Policy Committee investigator, another member of the Education Policy Committee, a department or a faculty member.

BEYOND THE COLLEGE – Undergraduate, (UK Core), Graduate and Senate Councils

7.   On leaving the College, proposals are directed in the following manner:

100-499 level courses, BS/BA proposals, go to the Undergraduate Council,
then to UK Core Committee if such credit is requested, then to Senate Council.

400G-599 level courses go to both the Undergraduate and Graduate Councils
Undergraduate Council being primarily responsible for 400G level courses and the Graduate Council being primarily responsible for 500 level courses, then to Senate Council.

600-799 level courses, MS/MA/PhD proposals go to the Graduate Council only, then to Senate Council.

NOTE: Minor Change Requests go directly from A&S Associate Dean’s Office to the Senate Council Chair.

8.   Within thirty (30) days of initial receipt of the proposal, the UC, UK Core and Graduate Council(s) will take action or notify the College as to the status and reason for delay.  NOTE: councils do not meet during the summer.   See websites and contacts below.

SENATE COUNCIL

9.   The Registrar’s Office may be consulted for verification of various data.  The Senate Council office does an initial review then routes the proposal to a Senate committee or to the Senate Council or requests additional information from the originating unit.  If it goes to a Senate committee, the committee chair routes a recommendation to the Senate Council chair who then puts it on the Senate Council agenda.   The Senate Council circulates  the proposal as an agenda item to be acted upon at the Senate Council meeting.  The Senate Council can elect to: forward the item to the Senate or return the item to the Senate committee, or  Undergraduate or Graduate Councils of the Senate.  The Senate Council may forward proposals to the Senate with positive, negative or no recommendation. 

SENATE

10.   The Senate Council may present the proposal to the Senate live at a meeting as an agenda item or post to the web for review.  The Senate  posts to the web (see below) notice of the proposal to the campus.  If no objection is raised within ten (10) days of notification, these proposals are approved.  Items that are presented to the Senate at a live meeting are not circulated via the web, but are instead voted upon by the Senate on the Senate floor.

COMPLETION – Registrar’s Office

11.   The proposal is then entered into Campus Management by Katie Spradlin in the registrar’s office which maintains the official course history.

ENSURING SAFE PASSAGE

The Senate Rules stipulate that course and program proposals received by the Undergraduate or Graduate Councils shall be acted on within 30 days.  We suggest that you monitor the course of your proposals closely at the various council websites; if at any stage, you have seen no posting about the progress of your proposals for 30 days, please contact:

Education Policy Committee Secretary, Camille Harmon, 257-3966, camille.harmon@uky.edu
Undergraduate Council and UK Core Committee Secretary, Joanie Ett, 257-8389, joanie.ett-mims@uky.edu
Graduate Council Secretary, Roshan Nikou, 257-1457,  roshan.nikou@uky.edu
University Senate Council Secretary, Sheila Brothers, 257-5872, sheila.brothers@uky.edu
Registrar’s Office, David Timoney, 257-3107, davidtimoney@uky.edu
Academic Administration, Mia Alexander Snow 257-2873, mia.alexander-snow@uky.edu

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