As stated in UK’s Business Procedures Manual all departments are required monthly to verify financial transactions that ensures the accuracy and integrity of financial reporting records and protects University assets, serving as a key element of the University’s system of internal controls (E-17-6). The vendor detail will contain transactions that are not salary or benefits, such as, purchasing, travel, visiting speakers, JVs, etc.
The Internal Order Ledger will breakdown accounts with allocations which we track with a Statistical Internal Order (SIO) number and Funds Reservation (FR) numbers. This report does not contain every account within your department, just the accounts with allocations which are designated by the department. This report will be updated monthly.
The Budget vs. Actual Expenses report will track monthly expenses against the budget amount. The report is broken down by each account in column A (state, income, VPR, agency, endowment and gift, etc.). There are a total of 15 tabs in this report: Tabs 1-3 are account summary, summary by month, and data set and Tabs 4-15 are the fiscal year months (July-June).
The Master Budget is high level overview of the departments funding and sources. It is broken down by recurring budget items and non-recurring budget items.