The University of Kentucky requires a business purpose for all requests. A business purpose is a statement that adequately describes the expense as a necessary, reasonable, and appropriate business expense. When using University funds, documentation of a clear business purpose is required so that an approver, reviewer or auditor may reasonably conclude and agree that the expenditure supports or advances the goals, objectives and mission of the University.
Providing a valid business purpose is a requirement for Uniform Guidance and University policy. The 5 “W's” (Who, What, When, Where, and Why) can be used to determine if the documentation and business purpose meet the University standards.
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| I would like to: | |
|---|---|
| Make a purchase | |
| Travel (Arts and Sciences faculty, staff and students) | Travel Request |
| Host an Event | Events Form |
| Appoint or reappoint a visiting scholar | Visiting Scholars Information |
| Hire someone | |
| Separate an employee |
Offboard a: |
| Request volunteer work | Volunteer Request Form |
| Request a work visa | Visa Request Form |
| Change cost distribution | Cost Distribution Change |
| Issue a student scholarship or award | Student Scholarship/Award |
| Reimburse expense or issue payment (e.g., honorarium) | Payment Requests |
| Submit faculty recruitment expenses | Faculty Recruitment Form |
| Submit a course buyout request | Course Buyout Request |
| Submit a Dean's tuition scholarship request | Dean's Tuition Scholarship |
| Not sure where to start? | Ask the Business Center a Question |