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Scott Gross Order Form

  • Department Manager
  • Chemistry
127 Chemistry/Physics Building
(859) 257-7080

Use this form to order general and specialized gases, dry-ice, and liquid nitrogen; to return empty gas cylinders; to request liquid nitrogen dewar refills; and more. In some situations, this form can only accomodate up to 3 specific transactions (e.g. up to three gas orders and/or three liquid nitrogen refills, etc.). Submit as many forms as necesssary.

Send an email with any questions about this form.

Please read before proceeding:

  • A business purpose and cost center/grant will be necessary for any transactions requiring charges. This does not include returning or transferring cylinders.
  • Compressed gas cylinders (tanks) and dewar rental fees range from $1 to $3 per month.
  • Each lab/account is responsible and liable for inventory and tracking of gas cylinders, returns, exchanges, etc. It is strongly encouraged that each lab develop a citable, thorough, and clear protocol for recording tank deliveries and returns. If Scott Gross inquires about inventory, they will be deferred to each lab manager and/or lab members.
    • Scott Gross tracks gas cylinders at UK by part number and AWG number. For example, if an NIT225 is ordered, Nitrogen Industrial 225cuft tank is ordered per UK’s contract. The cylinder’s barcoded AWG number on each tank is scanned according to the point of use (i.e. the lab) upon delivery and/or pick-up. This information can be provided on the invoice.
    • At the end of the month, a product invoice and a separate rental incoivce is sent to the A&S Business Center for each account. The rental invoice shows all the incoming and outgoing of the cylinders for the respective lab/account.
  • Rental fees charge per lab/account monthly until the tank returns to Scott Gross and removes from the account. If a tank is lent to another lab, it remains on the original account, and continues to charge the rental fees there, unless this form is used to transfer the cylinder to another account.
  • In the case of insufficient funds for rental fees, tanks can transfer to another lab/account as agreed upon by the two labs or sent back to Scott Gross, empty or otherwise.
  • The college does not assume the cost of lost/missing tanks.  In some cases, departments do not assume the cost for lost/missing tanks.  Please contact your department for their specific protocol.
  • Be advised, tanks must be stored and secured in the labs to which they are delivered or officially transferred.
  • After updating lab inventory, all Scott Gross delivery receipts must return to the ASBC.  Please mark corrections, if any, on the delivery receipts if any transaction or detail is inaccurate or missing.  This will aid all parties in keeping accurate records.
  • Please provide a specific delivery location (room or lab) and/or instructions in the Additional Notes if:
    • Requesting delivery to an area other than what is associated with the account. Rental fees will charge the account selected regardless of delivery location;
    • The Scott Gross account associates multiple rooms. The drivers require a single location for delivery or pick-up.
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